Group Trip Planning
Pre-Trip planning suggestions for Group Leaders
- Define the purpose of your trip – the specific passion, theme, or focus that will shape the itinerary
- Select your destination(s) based on the trip’s purpose and desired experiences
- Choose your travel dates – ideally 18 months to 1 year in advance, depending on destination
- Determine your price‑point range to guide itinerary design and supplier selection
- Decide between a land itinerary, a cruise program, or a combination
- Complete the Group Leader Agreement to begin the planning process
- Receive your formal proposal outlining your custom‑designed trip
What to Expect While We’re Crafting Your Custom Group Trip
Marketing Support
- Custom-designed e‑brochure tailored to your trip
- Online registration form built for seamless sign‑ups
- Dedicated trip landing page for easy sharing and promotion
- Trip announcement copy for your email distribution and marketing efforts
Traveler Support
- Coordinated communication with all registered travelers
- Prompt responses to traveler questions
- Optional trip extensions available upon request
- Air upgrade assistance for travelers seeking enhanced comfort
- Optional group travel insurance offered for added peace of mind
Operational Support
- Management of air, land, and cruise arrangements for a seamless experience
- Collection of deposits and final payments
- Processing of all invoices
- Final trip e‑documents delivered 3–4 weeks prior to departure
- Comprehensive trip reference materials provided to the group leader